Reporting to the Human Resources Manager, the Administrative Assistant is responsible for providing administrative support to the Human Resources team, as well as liaising with departments across the organization as a knowledge resource for HR documentation. He or she assists with the implementation of policy and training, as well as maintaining accurate, up-to-date HR filing systems and personnel records, drafting reports, correspondence and managing the administration of various office systems & processes. Administrative support for the General Manager.
- Provides administrative support to the Human Resources department and the Mill Manager.
- Organizes and maintains department calendars; arranges meetings and workshops for the department; makes travel arrangements when required.
- Compiles daily and weekly reports, or presentations as required.
- Provides assistance to payroll on an ad hoc basis.
- Compiles minutes from various meeting (Joint Occupational Health & Safety, Standing Committee etc.)
- Establishes and maintains confidential personnel files ensuring filing is done in an accurate and timely manner and organizes.
- Compiles and stores data in assigned modules in the HRIS and ensures the information is entered correctly and in a timely manner. May be requested to retrieve data and generate reports.
- Tracks outgoing documents from the Department ensuring they are completed and returned in a timely manner.
- Provides general HR support and advice with regards to policies, procedures and practices, agreements and handbooks governing conditions of employment. Refers matters which are more complex to more senior members of the HR team.
- Updates and maintains Human Resources policy and process manuals.
- Supports a variety of HR projects, assists in the composition of materials including presentations, memoranda, correspondence, and other communications in a timely and accurate manner.
- Assists with HRIS implementation.
- Takes on special projects to support the department as assigned.
- Undergraduate degree or Diploma in Human Resources or Business Administration. Certified Human Resources Professional (CHRP) designation is considered an asset.
- Minimum of two to three years of related Human Resources experience, preferably in a complex manufacturing environment.
- Thorough knowledge of current Human Resources Management practices. Knowledge of provincial and federal legislation governing employers’ Human Resources practices.
- Proficient using Microsoft Office including: Outlook, MS Word, MS Excel (including ability to develop and use formulas), MS PowerPoint, database programs and internet applications and tools at an intermediate level.
- Ability to prioritize and work effectively under pressure to meet deadlines and effectively manage multiple tasks and priorities.
- Effective oral and written communication skills.
- Ability to exercise confidentiality, tact, discretion, and judgment as required.
- Ability to maintain high levels of accuracy and strong attention to detail.
- Strong analytical skills, including the ability to analyze numerical data, draw logical inferences, and provide reasonable recommendations.
- Proven ability to work in a team and collaborate with others.
- Ability to establish and maintain supportive working relationships.
- Proven ability to be flexible, confident, and self-motivated.
- Ability to deal with a diversity of people in a calm, courteous, and effective manner.