Data Admin Clerk

Job No: PCRS487
Location: Vancouver

Data Management Clerk/Admin                                                                                                       

Employment Services – Vancouver                                                                    

Supervisor : Manager Midtown WorkBC

** Internal Posting


Closing Date : Open Until Filled.             

Regular Full Time (35 hours/week)                                                                                                                                              

Grid 9 ($24.76 - $25.81)


Pacific Community Resources Society is committed to diversity and inclusion and encourages applications from people of all gender identities and expressions, persons with disabilities, Indigenous peoples, and visible minorities.


The Data Management Clerk/Admin is an integral member of the Vancouver Employment Services team (WorkBC and Green Energy Installer PBLMT) and works within the strategic objectives of Pacific Community Resources (PCRS) to ensure the provision, coordination, and exceptional delivery of the employment program. The primary role of the Data Management Clerk/Admin is to provide administrative support to the team - WorkBC and Green Energy Installer PBLMT, which includes both specific requirements as well as general administrative duties. This position must know about the employment contract and services available to ensure accurate financial documentation and data entry.


·         Work with finance department to process wage subsidy claims and reimbursement of wages to employers.

·         Contact employers and clients for clarifications regarding wage subsidy claims as needed.

·         The tracking and reporting of contractual targets.

·         Submitting & uploading supporting documents of sustained outcome fees (SOF), milestone (CMF) fees in ICM making sure that the

·         Complete billing for Short Term Training (STOC), bus tickets and other financial support issued to participants.

·         Keep a count of gas cards, food vouchers, bus tickets on weekly basis.

·         Coordination of confidential direct service and systems information management.

·         Ensure computerized records are captured accurately and maintained based on procedures and assist staff with capturing, cleaning, and processing of data.

·         Provide daily administrative and data entry services to various data management systems and produce monthly summary statistics and automated reports on request of authorized individuals. This position must know about the employment services contracts and services available to ensure accurate financial documentation and data entry.

·         Communicate effectively with coworkers and staff; actively engage, initiate, and participate in team efforts.

·         Participate in staff meetings, committee meetings, staff training, and agency staff meetings.

·         Provide coverage for reception and any other duties as needed from time to time.


·         Grade 12, plus 2-3 years related experience.

·         Strong comprehension of all Microsoft Office programs & database systems including MS Word, Excel, Access, & various web-based applications.

·         Criminal Record Check including the vulnerable sector.

·         Proof of being fully Vaccinated for Covid 19

 Additional Assets

·         Excellent organizational skills, detail-oriented, excellent math skills and strong communication and computer skills and administrative capability

·         Excellent math skills and strong communication skills with a diverse population.

·         excellent organizational skills, effective time management, detail oriented, and able to prioritize and multi-task in a fast-paced environment

·         Experience with computer applications/databases.

·         Experience working in the anti-violence sector.

Who We Are

Pacific Community Resources Society (PCRS) is a large not-for-profit agency that serves some of the most vulnerable people in our communities from Vancouver to Hope. We work with youth and vulnerable adults in the areas of education, employment, housing, substance use and mental health, and youth and family support services. We are CARF Accredited and a Certified Living Wage Employer.

 Our Vision - Everyone thriving in strong, healthy communities!

Our Mission - To inspire healthy and inclusive communities through leadership and collaboration.

Our Values - Advocacy, Diversity and Inclusion, Empowerment, Service Excellence, Stewardship, Well-being

 We are grateful to operate on the traditional, ancestral, and unceded territories of the xʷm əθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh), Qw'?ntl'en (Kwantlen), se’mya’me (Semiahmoo), sc̓əwaθən məsteyəxʷ (Tsawwassen), q̓ic̓əy (Katzie), kʷikʷəƛ̓əm (Coquitlam), qiqéyt (Qayqayt), máthxwi (Matsqui) and Stó:lō Nations.

 We Offer

ü  Equitable Base Pay – we are a Certified Living Wage Employer

§  Generous paid vacation time, personal time, sick time; additional paid time off for life events

§  Additional paid holidays, ex. Easter Monday, Boxing Day *

ü  Extended health, prescription, dental & vision care plan, with 100% Employer-Paid Premiums*

§  Disability and Life Insurance Coverage *

§  Employee & Family Assistance Program including preventative health & counselling *

ü  Membership in the Municipal Pension Plan with generous employer contributions *

ü  Flexible schedules and earned time off program *

ü  Full-day agency orientation and extensive training, with regular ongoing performance evaluations

ü  In-house digital and classroom learning opportunities; staff funding for professional development *

ü  Opportunities to use your voice & participate in committees on policy, wellness, safety, EDI, etc.

 * Eligibility will vary depending on terms and role requirements – details for this posting will be provided on request.

 Persons who anticipate needing accommodations for any part of the application process may contact our HR department at Personal information will be kept confidential.

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PCRS is collecting personal information from you as part of the recruitment and selection process. PCRS recognizes the importance of privacy and is committed to ensuring the privacy of your personal information collected and/or received by us.

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