Test Job

Job No: testjun293

Location: Brisbane, Qld

Closing Date: 10 Jun 2022 AEST

• process and prioritize incoming correspondence as assigned and maintain a system to ensure follow-up action or replies have taken place as needed
• scan and distribute correspondence daily (received via regular mail, monitoring fax line, monitoring email)
• receive and redirect inquiries from a variety of sources and bring forward supporting information, as required
• assist with the scheduling of meetings, both internal and external, and distribute related files and documents, as required
• draft standard correspondence and other documents utilizing word processing software
• review outgoing correspondence to ensure completeness and accuracy in grammar, format and style
• maintain a confidential filing system, including utilizing a bring-forward function, and identify issues requiring follow-up by reviewing letters, correspondence and minutes, as required
• assist in coordinating the deputy registrar's daily schedule and provide other administrative support, as directed
• provide administrative support at meetings for the deputy registrar and director, as requested
• assist with monitoring case files:

           - create and open files

           - ensure files are up to date by scanning and filing documentation in a timely manner

• attend and participate in departmental meetings:
  • prepare and distributes meeting materials and agendas
  • record and distribute minutes for the monitoring department meetings
  • file the approved minutes with the registrar’s office
• contribute to the ongoing improvement of IT initiatives
• perform any other related duties as required to support the monitoring department