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Test Job
Job No:
test202106155
Location:
Brisbane, Qld
- process and prioritize incoming correspondence as assigned and maintain a system to ensure follow-up action or replies have taken place as needed
- scan and distribute correspondence daily (received via regular mail, monitoring fax line, monitoring email)
- receive and redirect inquiries from a variety of sources and bring forward supporting information, as required
- assist with the scheduling of meetings, both internal and external, and distribute related files and documents, as required
- draft standard correspondence and other documents utilizing word processing software
- review outgoing correspondence to ensure completeness and accuracy in grammar, format and style
- maintain a confidential filing system, including utilizing a bring-forward function, and identify issues requiring follow-up by reviewing letters, correspondence and minutes, as required
- assist in coordinating the deputy registrar's daily schedule and provide other administrative support, as directed
- provide administrative support at meetings for the deputy registrar and director, as requested
- assist with monitoring case files:
- create and open files
- ensure files are up to date by scanning and filing documentation in a timely manner
- attend and participate in departmental meetings:
- prepare and distributes meeting materials and agendas
- record and distribute minutes for the monitoring department meetings
- file the approved minutes with the registrar’s office
- contribute to the ongoing improvement of IT initiatives
- perform any other related duties as required to support the monitoring department