Tsawwassen First Nation (TFN) is a proud Coast Salish nation with our land base situated in Tsawwassen, B.C. In 2009, the Tsawwassen First Nation Final Agreement came into effect. This treaty was the first modern urban treaty in BC and the first treaty to be successfully negotiated through the BC Treaty Commission process. The Treaty provides TFN with municipal, provincial and federal types of jurisdiction over a land base of 724 hectares.

Tsawwassen First Nation is a full member of Metro Vancouver, the first First Nation to do so.  We we continue to plan our future and seek opportunities to sustain our growth physically, economically and culturally, for present and future generations.

POSITION SUMMARY

The Payroll, Benefits & HR Assistant provides comprehensive support across payroll administration, employee benefits, pensions, occupational health & safety (OH&S), and general human resources functions. This role is responsible for processing payroll using UKG, administering employee benefits and pension plans, supporting employee engagement initiatives, and leading workplace health and safety programs. The ideal candidate is detail-oriented, highly organized, and committed to confidentiality, compliance, and employee service.

RESPONSIBILITIES

Payroll Administration

• Prepare and process bi-weekly payroll for 200+ hourly and salaried employees using UKG (Ultimate Kronos Group)
• Ensure payroll accuracy, including time and attendance, statutory deductions, benefits, pensions and garnishments
• Coordinate and process employee onboarding, terminations, and status changes
• Maintain payroll records and employee data in compliance with organizational policies and legislation
• Respond to payroll related inquiries from employees and managers in a timely and professional manner
• Stay current with provincial and federal payroll legislation, tax rates, and employment standards
• Administer and train employees and managers on payroll time and attendance procedures and additional features using UKG

Benefits & Pension Administration

• Administer group benefit programs, including enrollment, changes, eligibility tracking and terminations
• Administer the Municipal Pension Plan (MPP), including enrollments, contributions, remittances, reporting, reconciliations and compliance requirements
• Administer the Defined Contribution Pension Plan through Canada Life Insurance, including enrollments, contributions, remittances, contribution changes, reporting, reconciliations and compliance requirements
• Reconcile monthly benefits and pension invoices and prepare journal entries as required
• Support pension-related audits and reporting requirements

Occupational Health and Safety (OH&S)

• Lead and coordinate the Occupational Health and Safety (OH&S) committee, including scheduling meetings, preparing agendas, documenting minutes and ensuring follow up on action items
• Provide leadership and support for organization OH&S programs and initiatives
• Ensure compliance with WorkSafe and applicable occupational health and safety legislation
• Oversee injury reporting, incident investigations and Workers’ Compensation claims management
• Develop, implement and maintain OH&S policies, procedures, and training programs
• Coordinate and deliver workplace safety training and awareness initiatives
• Collaborate with management, employees, and external stakeholders to promote a safe and healthy work environment

HR Support & Employee Engagement

• Coordinate employee hiring, onboarding, offboarding and status changes
• Maintain accurate and confidential employee files
• Assist with communication of HR policies and procedures
• Plan, coordinate and support employee events, recognition programs, service awards and other HR sponsored initiatives
• Assist with employee engagement activities that promote a positive workplace culture
• Develop and coordinate employee wellness related programs
• Provide general HR administrative support as required

 QUALIFICATIONS & SKILLS

Education, Experience & Certification

• Payroll certification (PCP) or equivalent combination of education and experience
• Minimum 2 years of payroll administration experience with 150+ employees
• Experience processing payroll using UKG or similar payroll systems
• Knowledge of payroll legislation, benefits administration, and pension plans
• Familiarity with Occupational Health & Safety principles and Workers’ Compensation processes
• Strong attention to detail and high level of accuracy
• Proficient in Microsoft Office
• Ability to manage multiple priorities and meet deadlines
• Experience supporting employee engagement or wellness programs
• Knowledge of provincial and federal employment legislation

Behavioral Skills  

• Effective business communication skills, including written, verbal, presentation and meeting facilitation
• Highly developed, demonstrated teamwork and interpersonal skills
• Demonstrates a high degree of confidentiality, diplomacy and tact
• Commitment to continuous learning
• Demonstrated ability to see the big picture, provide useful advice and input across the organization and to leadership
• Fosters a value-based culture with a strong people orientation
• Models respectful behaviour and social responsibility
• Demonstrates support for innovation and organizational change

WORKING CONDITIONS

Work is performed primarily in an office environment.  After successful completion of a 3-month probationary period, an optional hybrid working arrangement may be reviewed based on role requirements and performance.  On rare occasions, some evening or weekend work may be required depending on operational needs. 

HOURS OF WORK

Hours of work are Monday to Friday 8:30 am to 4:30 pm and total 37.5 hours per week.

COMPENSATION

• $34.74 per hour to $38.83 per hour. Placement within the pay scale is based on a review of skills, experience and internal equity
• Annual cost of living increases
• BC Municipal Pension Plan – employee contributes 8.61%, employer contributes 9.31%
• Excellent benefits, 100% paid by employer:  
• 100% prescriptions paid, no deductible
• 100% basic dental coverage, no deductible
• 100% varied paramedical coverage
• 15 Personal days per year
• Paid time off during the Christmas & New Year break
• Paid vacation time

We wish to thank all interested applicants; however, only short-listed candidates will be contacted for interview.

Pursuant to the Tsawwassen First Nation Government Employees Act, first priority in hiring among qualified applicants will be given to Tsawwassen Members, second priority to spouses (as defined in s. 3 (1) of the BC Family Law Act) of Tsawwassen Members, and third priority to members of other First Nations. If you fall within one of these categories and you wish to have this voluntary information considered as part of your application, please indicate the applicable category in your cover letter.