Project Coordinator - CENTRAL SUPPORT SERVICES
Job No:
SPCSS012324
Location:
Winnipeg
New Directions is a social service agency offering a wide range of resources and services that provide supports in a variety of settings and foster people’s hopes and dreams in their communities.
The Employee Experience Project Coordinator works as part of the Organizational & HR team and is responsible for facilitating the implementation of the organization’s HR Information System (HRIS). The Coordinator is responsible for overseeing tasks such as defining requirements, supporting configuration, conducting validation and testing, and providing training to system users. Additionally, the Coordinator is responsible for assisting the Payroll team through data processing, process reviews, and systems testing.
Responsibilities Include (but are not limited to):
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- Acts as first point of contact for vendors regarding project timelines, status updates, information gathering, and systems testing.
- Assists in identifying and coordinating with subject matter experts throughout the organization and serves as a liaison between service areas and software vendors.
- Works collaboratively with various departments and vendors to ensure successful implementation of software modules
- Gathers information from service areas regarding system requirements.
- Oversees system configuration, including account security, system rules, payroll set-up, accounting interface, and scheduling set-up.
- Develops reporting and data driven dashboards based on available data in the system.
- Reviews existing processes and procedures and identifies changes required to work with new system.
- Collaborates with teams (including Digital Technology & Transformation, Payroll, and Employee Experience) to document updated processes which support the new system.
- Supports in the development of new processes which meet regulatory requirements and best practices.
- Coordinates user training and assists in the delivery of systems training for service areas. Serves as subject matter expert on the HRIS, responding to inquiries from new and existing users.
- Promotes an environment of change by serving as a champion of change through the orientation of new users, preparing employee communication, and supporting service area management.
- Tracks and inputs a variety of payroll related information for employees in the payroll system (e.g., increment / anniversary dates, pension eligibility, vacation accruals, seniority, etc.).
- Verifying timesheets and submitting to Payroll for processing.
- Assists with payroll comparison testing in collaboration with the Payroll Advisor.
- Conducts regular integration tests and compares against data in existing system.
Qualifications:
- Minimum of three (3) years of experience working with digital HR systems, preferably in a Human Resources, Payroll, or Benefits Administration role.
- Post-secondary education (degree or diploma) in Business Analysis or Human Resource Management (or a related field) from a recognized post-secondary institution. A combination of education and experience may be considered.
- Payroll Compliance Professional (PCP) or CPHR designation or candidate status, is considered an asset.
- Demonstrated experience working with a full HRIS platform (Payworks or ADP Workforce Now), including processing payroll, maintaining payroll records, and data entry.
- Excellent customer service abilities; sensitivity to customer issues and understanding the importance of diplomacy and confidentiality.
- Demonstrated organization and time management skills, with an attention to detail with record keeping and administrative tasks.
- Demonstrated experience implementing solutions in a technology environment.
- Proven ability to foster and maintain effective working relationships with internal and external contacts
- Clear and concise verbal and written communication skills.
- Intermediate proficiency in Microsoft Office suite, including Outlook, Excel, Word, Visio, PowerPoint, SharePoint, and Dynamics 365.
- Fluency in American Sign Language is considered an asset.
The salary for this full-time, 70-hour bi-weekly position is $33.90 to $42.71 per hour, dependent upon education and experience. A full benefits package (which includes Health and Dental Benefits, Long Term Disability Benefits, and a Pension Plan) is provided to regular full-time staff. This is a 1-Year term position.
The successful candidate will be subject to Criminal Record and Adult/Child Abuse Registry Checks.
The closing date for all applications is September 13th 2024 at 4:30pm
We thank all applicants for their interest in New Directions, however, only those selected for an interview will be contacted. Unfortunately, we cannot accept telephone inquiries.
New Directions is committed to equity and diversity and especially welcomes applications from persons of all sexual orientations and gender identities, Indigenous persons, persons with disabilities, visible minorities, and newcomers to Canada. We strive for a skilled workforce that reflects the diversity of the people we support and contributes to the diversification of ideas.
Accommodations for accessibility purposes are available for candidates taking part in all aspects of the selection process.