Basic Responsibilities:

Under the supervision of the principal or designate, the administrative secretary provides administrative support for the effective and efficient operation of the school office, including the maintenance of financial records.

ILLUSTRATIVE EXAMPLES OF JOB DUTIES AND RESPONSIBILITIES:

1. respond to enquiries and take/relay messages;

2. operate office equipment and software to create/maintain correspondence, spreadsheets, databases, and reports;

3. prepare, process, file and maintain correspondence, records, reports, minutes and forms;

4. create, monitor, maintain and store student records;

5. monitor/maintain financial records including trust funds, petty cash, accounts receivable, bank deposits and reconciliations;

6. may be required to dispatch and maintain documentation of replacement staff;

7. send, receive, sort and distribute mail;

8. administer minor first aid and advise parents of injury or illness;

9. monitor/maintain inventory and place/receive/verify supplies and equipment orders; 10. participate in job-related training and staff development;

11. communicate positively and effectively, and interact as a collaborative and consultative team member;

12. understand and act in accordance with school and district policies and procedures, district Health & Safety Manual and WorkSafeBC regulations;

13. maintain confidentiality; and

14. other duties as assigned.

Minimum Qualification Requirements:

1. grade 12 plus six months of post-secondary administrative assistant certificate including accounting and relevant computer courses;

2. one-year relevant school office experience, obtained within the last three years, including bookkeeping and online data management systems like DRUMS or MyEdBC;

3. demonstrated ability to keyboard accurately at 55 wpm;

4. demonstrated knowledge of accounting principles and procedures, and software including word processing, spreadsheets, and databases;

5. ability to take direction from the supervisor and work as part of a team;

6. effective communication skills in verbal, written and electronic format;

7. strong problem-solving and organizational skills; and

8. physical ability to perform all aspects of the position.

Other Related Employment Information: Candidate must have excellent communication skills, the ability to work collaboratively with others, is a solution-based problem solver, and has strong organization skills.

Start Date

August 25, 2025

Work Days

Monday to Friday  

Hours of Work

8:00 am to 4:00 pm on site

Term of Employment

August 25, 2025 – June 30^th 2025 

Pay Rate

Based on School District 53 Salary grid and experience