Clerk - Public Works
Job No:
INT2536
Location:
Penticton, BC
Internal Posting: This is an internal posting only for the benefit of existing BCGEU members and is posted in accordance with the current collective agreement.
The Regional District of Okanagan-Similkameen is currently recruiting for a dynamic and service-oriented Clerk to join the Public Works team. This regular, full-time Clerk position performs a variety of routine administrative functions in support of the operations, services, programs and activities of the Public Works branch. This newly created position plays a vital role in delivering exceptional front-line service and administrative support to both the division and the organization as a whole.
Key Responsibilities:
- Serves as initial contact for clients and respond to general inquiries.
- Assists the public by providing general information and assistance with applicable processes, procedures, bylaws, codes, legislation, and regulations and / or direct to the appropriate departments.
- Provides clerical assistance and produces routine correspondence, reports, forms, contracts, agreements, advertising, mail outs, bulletins, surveys, spreadsheets and presentations, etc.
- Maintains accurate and current information in manual and electronic bring-forward systems and keeps department staff informed of important items requiring attention.
- Coordinates and implements department specific projects and assignments.
- Implements, processes and maintains records in accordance with the internal records management systems, both paper and electronic, to ensure efficient storage and effective retrieval.
- Processes and distributes correspondence, mail, and courier requests.
- Operates a multi-line phone system.
- Receives and reviews department specific documentation for completeness (applications, permits, plans, contract paperwork, etc.) and accepts and directs payments where applicable.
- Administers staff safety check in / check out program.
- Administers identification card system and maintains visitor log.
- Dispatches First Aid Attendants as required.
- Creates and updates various master lists and documents.
- Coordinates bookings for meeting rooms, arranges food services, room set up, equipment sign-out, etc.
- Organizes events, tradeshows, and ceremonies.
- Maintains departmental webpages.
- Maintains and orders business cards, name plates, stationery, janitorial, office and safety supplies, and arranges office equipment service as required.
- Provides back-up to other positions as required.
- Performs other duties as required.
Qualifications:
- Secondary school graduation in addition to an administrative/secretarial training at a recognized institution, or an equivalent combination of education and experience.
- A minimum of one (1) year related experience and knowledge of general office procedures.
- Keyboarding speed of 50 wpm.
- Ability to operate a multi-line phone system.
- Demonstrated computer skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Experience working with the public and providing customer service.
- Ability to work on a number of concurrent tasks with deadlines pressures.
- Ability to compose and type routine correspondence and proofread for grammar, spelling, and punctuation with a high degree of accuracy.
- Good organizational skills.
- Local government experience is an asset.
- Understanding of government records management and electronic data management systems is an asset.
- Ability to work evenings and weekends as required.
This regular, full-time position is included in the BCGEU bargaining unit. The hourly wage for the position is $33.25, plus includes an attractive benefits package.
Application Deadline: 4:00 p.m. July 17, 2025
To apply please scroll down:
https://scouterecruit.net/jobs/INT2536