Administrator

The Manufacturing Administrator performs duties requiring initiative, independence, and confidentiality in job cost tracking, and other required areas. Daily responsibilities include, but are not limited to, managing timelines, starting jobs, job costing, invoicing, and other tasks necessary for the efficient operation of the department. 

This position is anticipated to be an 18-month term position, with the potential of extending to permanent employment.

To command a strong reputation for quality and excellence, Fortis believes that knowledgeable people are crucial assets. We hire and develop the best people who are dedicated, ethical, and committed to continuous improvement.

DUTIES & RESPONSIBILITIES

Production/Manufacturing Duties

• Job administration including entering/closing jobs, posting costs, etc.
• Troubleshoot and manage jobs with department management’s guidance
• Prepare invoices
• Prepare shipping documents
• Receiving of purchase orders

• Monitor status of all jobs, update the WIP report, and keep Management informed

File Management

• Update and manage job files electronically
• Understand units of measure to ensure that reasonable materials are posted to a job
• Understand how to read a metal cert as a means of identifying correct inventory items to be used
• Ability to search the inventory system and interpret various terminology to locate and assign the correct item number

Review jobs for completion

• Identify and review jobs for accuracy prior to submitting to Department Manager for review
• Report to Department Manager prior to closing the job to ensure receiving accuracy
• Monitor progress of common items and advise Department Manager of incomplete tasks
• Generate, review for possible change orders, and process invoices
• Assist with documenting ISO procedures, as required
• Document manufacturing-related processes

Other

• Perform accounting tasks efficiently in Global Shop, including order confirmations, purchase orders, billing, and all other accounting functions
• Assist the Engineering Department in managing their jobs, including but not limited to entering/closing, invoicing, and managing files
• Assist with inventory cycle counts
• Enter and submit daily timecards for payroll
• Participate in meetings, including preparing meeting minutes for distribution to attendees
• Perform other duties as required

REQUIRED EDUCATION, EXPERIENCE & SKILLS

• An Administrative Assistant or similar certificate from a recognized business school would be considered an asset
• A minimum of 2 years’ experience is preferred but not required
• Previous experience in manufacturing/machining industry would be considered an asset
• Working knowledge of basic accounting
• Strong organizational and problem-solving skills
• Attention to detail with high level of numerical accuracy
• Ability to communicate clearly
• Ability to multi-task and prioritize jobs
• Ability to work well under pressure with time-sensitive deadlines
• Ability to work in a team setting
• Ability to maintain confidentiality
• Proficiency of Microsoft Office including Word, Excel, and Outlook
• Knowledge of Global Shop would be an asset

WHAT WE OFFER

• Competitive wage based on experience
• Employee Group benefits including health, dental, and life insurance
• Support in your career development aspirations

FORTIS MINING, ENGINEERING & MANUFACTURING

Our diverse Group of Companies consists of Northern Strands, Fortis Mining Engineering & Manufacturing, and Certified Sales & Rentals comprising 14 divisions ranging from rigging/lifting products, fall protection, suspended access, agri-business field services and safety training to mining site services, fabrication, rentals, repairs, testing and recertification. This diversity provides for an exciting environment with the opportunity to work with our employees and managers in every division.

Northern Strands Group of Companies is an equal opportunity employer.

We thank all applicants, however only those selected to continue the recruitment process will be contacted.