Registration Assistant
Job No:
CPSBC36
Location:
Vancouver, BC
POSITION SUMMARY
Reporting to the coordinator, registration, the registration assistant is primarily responsible for the preparation and distribution of Certificates of Professional Conduct requested by registrants, health authorities or other stakeholders. The registration assistant is also responsible for processing clinical trainee renewal applications and assisting with the application process for the international medical graduate (IMG) Clinical Assessment Program. The registration assistant liaises with the Ministry of Health, other health regulatory authorities both within BC and across Canada, Health Match BC and other national and international offices external to the College.
DUTIES AND RESPONSIBILITIES
Duties include but are not limited to the following:
- certificates of professional conduct (CPC)
- act as primary contact person for registrants and College staff regarding CPC inquiries
- coordinate the CPC processes including a bring-forward system to ensure a timely completion of requests for CPC and manage the CPC inbox
- maintain confidentiality of the CPC and additional confidential information for registrants
- log incoming requests for CPCs
- review the registrant files and databases in search of applicable data for CPCs
- administer the CPC initiation of the 25.3 waiver process
- create certificates of professional conduct and correct any highlighted errors
- proof-read drafted CPCs
- distribute out-going CPCs via email and mail
- maintain and update the registration department CPC policy and process manual
- receive incoming CPCs for the College's registrants
- complete medical verifications for members of the public
- review current status with College
- complete form
- provide form to director/deputy register for review/interview/sign-off
- coordinate the creation, proof-reading and mailing of registrant wall certificates
- process clinical trainee renewal applications
- assist with the application process for the IMG Clinical Assessment Program
- perform other related duties as required
CONSEQUENCE OF ERROR/JUDGMENT
The employee in this position is expected to perform professionally and make proper and sound decisions. Employee has access to a wide range of confidential information which may be governed by the Freedom of Information and Protection of Privacy Act (FIPPA). As such, the employee must make informed decisions regarding the release of information.
SKILLS AND QUALIFICATIONS
Required skills and qualifications include:
- high school graduation plus a minimum of one year post-secondary education with training in administrative/secretarial practices or an equivalent combination of education and experience.
- demonstrated high level of initiative, time management and organizational ability
- experience drafting minutes and correspondence
- excellent communication skills, both written and verbal
- excellent editing and proof reading skills
- attention to detail and a high level of accuracy
- working knowledge of Microsoft Office applications including Word, Access and Outlook, PowerPoint
- minimum typing speed of 50 words per minute
Click here to download the position description.
How To Apply
All applications for this position must be submitted via this page.
Please read through all of the questions; you may wish to prepare your responses in a Word document before you start filling out the fields below.
To begin the application process, complete the questions below. You will have the opportunity to attach your resume and other documents on the next page. Note: You must submit your resume online. Ensure you have your resume ready to attach.
We thank all applicants for their interest; however, only those selected for interview will be contacted.