Assistant City Clerk
Job No:
159066
Location:
City of Whitehorse, Yukon
- A wonderful opportunity to grow your career in one of Canada’s most beautiful cities!
- Enjoy a highly competitive wage of $38.93 - $45.80 per hour!
- Join a supportive team environment with opportunities for growth!
About the City of Whitehorse
Established as the Yukon's capital city in 1953, the City of Whitehorse is home to some of the most spectacular scenery, talented artists, and innovative businesses in Canada.
Situated along the Yukon River on the traditional territory of the Kwanlin Dün First Nation and the Ta’an Kwäch’än Council, over 33,000 call Whitehorse home. The City enjoys a healthy economy thanks to a strong business community, which was recognized when Whitehorse was named the top city for entrepreneurs in 2018 by the Canadian Federation of Independent Business. The City also enjoys a successful working relationship with the area's First Nations and the territorial government.
Environmental sustainability and responsibility have become a key priority for the City. Access to nature remains a top value for residents who can enjoy recreation activities year-round, a vibrant art scene and a multitude of cultures as people from all over the world have decided to settle north of 60. There is a reason why Whitehorse has seen steady growth in population - it’s because it truly is a wonderful place to live, work, and play.
To learn more about Whitehorse, please visit our website by clicking here.
About the Opportunity
We currently have an exciting opportunity for an Assistant City Clerk to join our team in Whitehorse, Yukon on a full-time basis.
The successful candidate will assist with ensuring services that create a liaison between the City of Whitehorse Council with the public and internal departments are running smoothly.
In addition, this role will have a special focus on establishing secretariat support and supporting Council’s new Advisory Committees on Inclusivity and Housing and Land Development.
As a member of the Legislative Services team, your duties and responsibilities will include:
- Coordinating or preparing edits, and distributing Council/Committee Meeting Agendas and administrative reports, while coordinating the departmental website
- Maintaining and ensuring accessibility of a digital recording of Council and Committee meetings
- Maintaining photocopy equipment for City Hall, including basic troubleshooting and the coordination of maintenance, repairs, and the availability of supplies
- Pre-drafting minutes for all Council/Committee meetings
- Developing, revising and/or proofing bylaws and council policies
- Assuming Returning Officer duties for general municipal elections, bi-elections, plebiscites, and referendums, as assigned
- Answering or directing inquiries from the public and employees with respect to Council Issues, agendas, or departmental information
- Preparing and monitoring (controls), under the direction of the Manager, Legislative Services, the Legislative Services department budget, and Mayor and Council accounts
- Maintaining and ensuring accessibility of Council Bylaws, resolutions, and policies; ensuring that the proper authority exists and authorizing legal contracts and agreements
- Providing input to and participating in the Municipal Act Review Committee as assigned
More About You
In order to qualify for this role, you will need a post-secondary diploma or certification in office administration or equivalent, along with 3 years of related experience, preferably in a senior administrative position in a municipal/government/legal setting. Alternative combinations of education, training, and experience will also be considered.
As our ideal candidate, you have the ability to work independently, establish priorities and exercise tact when dealing with all matters of the position. You have excellent interpersonal and communication skills, along with the ability to foster and maintain effective, professional relationships among peers and the public. You have excellent organizational and prioritization skills, are able to multitask, and can maintain accuracy while meeting deadlines.
As our new Assistant City Clerk, you enjoy variety in your work and through your interactions with the public, delegates, and other departments. You can manage processes efficiently while maintaining good quality control and editing skills. Above all, you have demonstrated confidentiality regarding sensitive information, while being highly detail-oriented, proactive, and diligent when putting your skills to the test and building relationships.
About the Benefits
As a valued member of our team, you will be rewarded with a highly competitive wage of $38.93 - $45.80 per hour, based on skills and experience, along with the following benefits:
- Extended health and dental coverage
- RRSP matching
- Paid vacation
- Wellness committee that hosts fun events such as snowshoeing
- Growth opportunities
- Discounts on gym memberships at the Canada Games Centre and for transit bus passes
- The opportunity to join a supportive team environment
- Relocation assistance available for the right candidate
If you are a hardworking individual looking to grow your career, then we would love to hear from you - Apply Today!