Administrative Assistant, Legal Services
Job No:
CPSBC102
Location:
Vancouver, BC
(Temporary - 12-month contract)
POSITION SUMMARY
Reporting to the legal counsel, the administrative assistant is responsible for providing administrative support in the legal department and is responsible for assisting the College with files that are before the Health Professions Review Board (HPRB) with a wide range of confidential administrative tasks.
DUTIES AND RESPONSIBILITIES
Duties include but are not limited to the following:
- organize calendar, email, mail and flag urgent items
- dicta-type, photocopy, scan and handle correspondence
- draft legal letters and correspondence
- record production in accordance to the HPRB legislative deadlines
- identify, document and track various matters for follow-up and further action
- attend to routine follow-up inquiries
- maintain legal filing systems, legal publications, binders for complaints, decision binders, legislation and precedents
- database entry
- compile reports
- assist with scheduling of meetings and appointments, both internal and external, and distribute related files and documents
- create checklists and update procedures, as required
- other duties and responsibilities as assigned by the chief legal counsel and legal counsel
DECISION MAKING
Decisions will be made in accordance with ongoing maintenance of legal precedents and established procedures.
ACCOUNTABILITY
After a reasonable training period, the administrative assistant will demonstrate a proactive approach to administrative tasks and file management, while acting within departmental protocols in terms of privileged and confidential information. This will assist with workflow and productivity while maintaining adherence to departmental standards.
SKILLS AND QUALIFICATIONS
Required skills and qualifications include:
- legal administration certificate or diploma required or equivalent, with a minimum of three years’ work experience in a legal environment
- exceptional verbal and written communication skills, including a good command of English grammar rules and punctuation
- working knowledge of Microsoft Office applications
- minimum typing speed of 70 wpm
- proven ability to perform multiple tasks, balance continuous demands and priorities and meet deadlines
- ability to organize and set work priorities
- ability to work both independently and as a team member
- ability to maintain a calm demeanor during busy or stressful times
- ability to exercise good judgment in recognizing scope of authority and protecting confidential information a must
- detail orientated
The College of Physicians and Surgeons of British Columbia has been recognized as one of BC’s top employers since 2011 and one of Canada’s top 100 employers since 2014. Our goal is to attract, develop and retain highly talented employees. We offer an excellent working environment, opportunities for personal and professional growth, and a comprehensive benefits package.
Click here to download the job description.
How To Apply
All applications for this position must be submitted online
Please read through all of the questions; you may wish to prepare your responses in a Word document before you start filling out the fields below.
To begin the application process, complete the questions below. You will have the opportunity to attach your resume and other documents on the next page. Note: You must submit your resume online. Ensure you have your resume ready to attach.
We thank all applicants for their interest; however, only those selected for interview will be contacted.